Privacy Policy
At Kingsway Primary School (“we”, “our”, “us”), accessible via https://kingswayprimary.com, we are deeply committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website and engage with our services. We adhere fully to the principles and obligations set forth by applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Commitment to Privacy and Data Protection
We are committed to maintaining the confidentiality, integrity, and security of your personal data by employing privacy-by-design practices, limiting data access, and ensuring transparency in our data usage. This Privacy Policy outlines the types of information we may collect, use, and protect.
2. Scope of Policy and Data Controller Role
This Policy applies to all users interacting with our website and services, regardless of geographic location. Kingsway Primary School is the data controller responsible for the processing of personal data collected through https://kingswayprimary.com.
If you are located in the European Economic Area (EEA), we ensure all processing activities are conducted in accordance with the GDPR. For Californian residents, personal information is handled as per the CCPA.
3. Categories of Data We Process
We may collect and process the following categories of personal data:
– Usage Data: Includes data about how you interact with our website, such as your IP address, browser type, browsing behavior, referral pages, access dates and times, and session duration.
– Account Data: Information you provide when registering or contacting us, such as your name, postal address, email address, and telephone number.
– Profile Data: Preferences, interests, your engagement with content or services, and any surveys or polls you participate in.
– Communication Data: Records of written and electronic correspondence between you and us, including email interactions and support tickets.
– Technical Data: Includes device specifications, operating system, application versions, locale settings, and system preferences.
– Transaction Data: Any information relating to financial transactions conducted through our site, including purchase history, billing addresses, and delivery details.
– Preference Data: Marketing consents, notification settings, and expressed areas of interest regarding our programs or services.
4. Legal Bases for Processing Personal Data
We process your data based on the following lawful bases:
– Consent: When you have actively signaled agreement for specific uses, particularly for marketing or optional cookies.
– Contract: Where data is required to perform our obligations under a contract with you or to take steps prior to entering into such contract.
– Legitimate Interests: Processing necessary to pursue our legitimate goals, such as maintaining website security, improving services, and monitoring analytics, provided these interests are not overridden by your rights.
– Legal Obligation: Where processing is necessary to comply with applicable laws and regulations.
5. Your Rights Under Data Protection Law
Subject to applicable laws, you have the following rights:
– Right of Access: You may request to view the personal data we hold about you.
– Right to Rectification: You have the right to correct inaccurate or incomplete data.
– Right to Erasure: You may request the deletion of your personal data where appropriate.
– Right to Restrict Processing: You can ask us to stop processing your data under certain circumstances.
– Right to Data Portability: You may obtain your data in a structured, commonly used format and transmit it to another controller.
To exercise these rights, please contact us at [email protected].
6. Security Measures
We implement robust security measures to protect your data, including:
– Encryption of data during transmission through HTTPS protocols.
– Strict access controls, ensuring only authorized personnel can view personal data.
– Daily data backups with off-site redundancies.
– Regular employee training on privacy and data protection responsibilities.
While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure.
7. International Data Transfers
Where personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place, including the use of Standard Contractual Clauses or adequacy decisions by the European Commission. This ensures equivalent protection for your data as required by GDPR and other regional frameworks.
8. Data Retention
We retain personal data only for as long as necessary for the purposes it was collected. Once the retention period expires, your data will be securely deleted or anonymized. Our retention periods are as follows:
– Usage Data: 12 months.
– Account and Profile Data: Retained for the duration of account use and up to 24 months post-inactivity.
– Communication Data: Retained for 36 months for service audit and support follow-up.
– Transaction Data: Retained for 7 years in line with financial regulations.
– Technical and Preference Data: Retained for no more than 24 months or until consent is withdrawn.
9. Cookie Policy
We use cookies and similar technologies to enhance your web experience. The categories of cookies we use are:
– Essential Cookies: Required for the core functioning of our website.
– Functional Cookies: Remember your preferences and enable enhanced features.
– Analytics Cookies: Help us understand how visitors interact with https://kingswayprimary.com.
– Performance Cookies: Monitor server and site performance to improve usability.
All cookies are managed according to user consent and applicable regulations.
10. Cookie Management and Compliance
Upon visiting our website, you are presented with a cookie consent banner. You may manage your cookie preferences at any time via the “Cookie Settings” on our site. Our cookie mechanisms are designed to comply with GDPR consent requirements and CCPA opt-out expectations. Users may also control cookies through their browser settings.
11. Protection of Children’s Data
https://kingswayprimary.com is not intended for children under the age of 13. We do not knowingly collect, process, or retain data from children under 13 without verifiable parental or guardian consent. If we become aware that such data has been inadvertently collected, we will take prompt steps to delete it.
12. Policy Updates and Notifications
We may update this Privacy Policy from time to time to reflect changes in legal, technical, or operational requirements. Significant changes will be prominently communicated via our website. Continued use of our services after any such updates constitutes your acknowledgment and acceptance of the modified terms.
13. Contact Information
If you have any questions about this Privacy Policy, your rights, or our practices, please contact our Data Protection Officer at:
Email: [email protected]
We take privacy seriously and are fully committed to complying with applicable data protection regulations. For any concerns regarding your personal data, please don’t hesitate to get in touch.